GTD

Wants

  • Expose visibility
  • Ownership
  • Card history
  • Card Comments
  • More than just comments, but a project space within the card
  • SSO
  • Google Signin
  • Archive Board/Cards/Tasks/Checklist
  • Search
  • API/CommandLine
  • Analytics
  • Keyboard Shortcuts
  • Nested tasks expose comments
  • Blockers
  • Emails alerts/notifications
  • Task properties:
    • Title
    • Description
    • Owner
    • File Attachments
    • Audit Log
    • Comment Thread
      • Able to tag users
    • Notes
    • Checklist
    • Subtasks
    • Archive task
      • Does not mean a task is closed.
      • When a task is closed, it doesn't mean its completed. It means its archived.
    • Progress tracker
      • Track task state
      • Tasks should not be in multiple states
      • Subtasks could be in different states
    • Tasks should be able to categorized on multiple axes, for example:
      • Semantic Release
      • Priority
      • Status/Progress. For example: Starting, In Process, In Review, Completed
      • Hashtags
      • Colors

Asana

Pros:
  • Free
  • Subtasks
  • Attachments
  • Merge tasks
  • Calendar View
  • Workspaces
Cons:
  • No lanes.
  • Tasks are not linked across projects
  • Shortish URLs
  • No Time Tracking built in
Pros:
  • 14 day free trial, $7.50/user/month
  • Tasks can't be linked across spaces
  • Tasks can be marked as: Parent, Child, Duplicated, Related, Subtask, Before, After
  • Milestones feature
Cons:
  • No Lanes
  • Spaces name can't be dupilcated
  • Long URLs
  • Deleting a task reuses the unique id
  • Very slow

BaseCamp

Pros:
  • Not all cards have to be issues
  • Cards can be:
    • PR
    • Issue
  • Cards can have individual links but open to the board page
Cons:
  • Cannot move card across projects
  • No card history
  • Kanban
    • No swim lanes
  • No Google Sign in
  • You can't subscribe to a project

invision

More design oriented
Pros:
  • Free tier. $5/user/month
  • Owner
Cons:
  • Linking to cards requires a secondary action
  • Cannot merge or duplicate cards
  • Search restricted to Pro features

Kanbanize

Pros:
  • Lanes
Cons:
  • Interface is old
  • Interface feels very clunky
  • Can get very confusing
  • Cannot easily see what each owner is supposed to do
  • No overview
Pros:
  • Price: Free Tier, $5/user/month
  • 14 day free trial
  • Lanes
  • Calendar
  • Easy Archiving
  • Owner
  • Folders for boards
  • Board Templates
  • ACL on boards
Cons:

Notion.so

Pros:
  • Items have a URL
  • Items can be given a status and assign
Cons:
  • No swim lanes
  • Default Kanban doesn't even fit nicely in a 1280 window
  • Lots of white space
Notes:
  • Item "Status" is the same as Column
  • You have to click "Open as Page" to take the full screen of the page...
Pros:
  • Story Type: Feature/Bug/Chore/Release
Others:
  • Points
  • Requester
  • Owners

Trello

Pros:
  • Free Tier
  • Archive Column/List
Other:
  • Business: $9.99/user/month

tuleap

Pros:
  • Open Source
  • Docker image
Cons:
  • UI is very cluttered. Too much information.
  • Online demo is slow.

Time Tracking

Requirements:
  • Integration with Asana
  • Device support
    • Web
    • iPhone
    • Apple Watch
    • iPad (Not necessary)
Last modified 2yr ago